Constitution

THE Elermore Vale Men’s Shed Constitution

Unincorporated Version

7/06/2012

 Constitution Elermore Vale Men’s Shed

Contents

Part 1 – Preliminary ………………………………………………………………………………………………………………. 3

Name …………………………………………………………………………………………………………………………………. 3

Objects ………………………………………………………………………………………………………………………………. 3

Not for Profit ………………………………………………………………………………………………………………………. 3

Definitions ………………………………………………………………………………………………………………………….. 3

Part 2 – Membership …………………………………………………………………………………………………………….. 4

Membership qualifications ……………………………………………………………………………………………………..4

Classes of Membership …………………………………………………………………………………………………………. 4

Application for membership ………………………………………………………………………………………………….. 4

Cessation of membership ………………………………………………………………………………………………………. 4

Membership entitlements not transferable ………………………………………………………………………………..4

Resignation of membership …………………………………………………………………………………………………… 5

Register of members …………………………………………………………………………………………………………….. 5

Fees and subscriptions …………………………………………………………………………………………………………..5

Members’ liabilities ……………………………………………………………………………………………………………….5

Resolution of internal disputes ……………………………………………………………………………………………….. 6

Disciplining of members ……………………………………………………………………………………………………….. 6

Right of appeal of disciplined member …………………………………………………………………………………….. 6

Part 3 – The Executive Committee ……………………………………………………………………………………………8

Powers of the Executive Committee ………………………………………………………………………………………… 8

Constitution and membership ………………………………………………………………………………………………… 8

Election of Committee members …………………………………………………………………………………………….. 8

Chairman ………………………………………………………………………………………………………………………. 9

Vice Chairman ……………………………………………………………………………………………………………….. 9

Secretary ……………………………………………………………………………………………………………………………. 9

Treasurer ……………………………………………………………………………………………………………………………. 9

Casual vacancies ……………………………………………………………………………………………………………………9

Removal of Committee Member ………………………………………………………………………………………………10

Right of Appeal of a Disciplined Committee Member. …………………………………………………………………. 10

Appeal Process ……………………………………………………………………………………………………………………. 10

Secretary’s Responsibility……………………………………………………………………………………………………… 10

2

Meeting Procedure ……………………………………………………………………………………………………………… 10

Meetings and quorum …………………………………………………………………………………………………………. .11

Appointment of Sub-Committees …………………………………………………………………………………………… 11

Voting and decisions …………………………………………………………………………………………………………… 11

Part 4 – General meetings ……………………………………………………………………………………………………….13

Annual general meetings –holding of ……………………………………………………………………………………… 13

Annual general meetings – calling of and business at …………………………………………………………………. 13

Special general meetings – calling of ………………………………………………………………………………………. 13

Notice ………………………………………………………………………………………………………………………………. 13

Procedure …………………………………………………………………………………………………………………………. 14

Presiding member ………………………………………………………………………………………………………………. 14

Adjournment……………………………………………………………………………………………………………………… 14

Making of decisions …………………………………………………………………………………………………………….. 15

Special resolution ……………………………………………………………………………………………………………….. 15

Voting ………………………………………………………………………………………………………………………………. 15

Appointment of proxies ……………………………………………………………………………………………………….. 15

Part 5 – Miscellaneous ……………………………………………………………………………………………………………16

Insurance …………………………………………………………………………………………………………………………… 16

Funds – sourcing………………………………………………………………………………………………………………….. 16

Occupational Health and Safety ……………………………………………………………………………………………… 17

Appendix 1 …………………………………………………………………………………………………………………………. 18

Appendix 2 …………………………………………………………………………………………………………………………. 19

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Part 1 – Preliminary

Name

1) The Men’s Shed shall be known as The Elermore Vale Men’s Shed A member of the Australian Men’s Shed Association, and herein after will be referred to as The Shed.

Objects

2) The objects of The Shed are to advance the health and well-being of its members by providing a safe and happy environment where men can, in the company of other men,

(i) pursue hobbies, pastimes and interests,

(ii) learn new skills, practise and pass on old skills,

(iii) promote their own and other men’s health and well-being,

(iv) by their efforts, benefit their families, their friends, The Shed and their community.

(v) promote the mentoring of younger men. Not for Profit

3) The Shed is a not-for-profit organisation and accordingly:

(i) the assets and income of The Shed shall be applied solely in furtherance of its objects and no portion shall be distributed directly or indirectly to the members of The Shed except as bona fide compensation for services rendered or expenses  incurred on behalf of The Shed and

(ii) in the event of The Shed being wound up, any surplus assets remaining after the payments of The Shed’s liabilities shall be transferred to another organisation in Australia which is a deductible gift recipient for the purposes of any Commonwealth Taxation Act. The organisation to receive the surplus assets will be determined by The Shed.

Definitions

4) In these rules:

(i) The Shed means Elermore Vale Men’s Shed.

(ii) Committee member means a member of the Executive Committee.

(iii) Secretary means the person holding office under these rules as Secretary of The Shed.

(iv) special general meeting means a general meeting of The Shed other than an annual general meeting

5) In these rules:

(i) a reference to a function includes a reference to a power, authority and duty, and

(ii) a reference to the exercise of a function includes, if the function is a duty, a reference to the performance of the duty.

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Part 2 – Membership

Membership qualifications

6) Membership of The Shed is open to individual men 18 years or over, who are interested in men’s issues in our community and who support The Shed objects as set out in Rule 2).

7) To become a member, an individual must apply on an Application Form approved by the Committee. Classes of Membership

8 ) Individual membership – open to men 18 years or over. Only financial individual members shall have voting rights.

9) Life Membership – The Shed may grant, by Special Resolution, Life Membership to a member in recognition of long and outstanding service to The Shed and the Elermore Vale community. Application for membership

10) An application for individual membership of The Shed:

(i) Must be made in writing on the form set out in Appendix 1 to these rules, and must be accompanied by the entrance fee and annual subscription.

(ii) Must be lodged with the Secretary of The Shed.

.

Cessation of membership

11) A person ceases to be a member of The Shed if the person:

(i) resigns membership, or

(ii) does not pay any monies due to The Shed for fees, subscriptions, or any other amount owing in respect of membership within 60 days of the due date for payment or

(iii) is expelled from The Shed, or

Membership entitlements not transferable

12) A right, privilege or obligation which a person has by reason of being a member of The Shed:

(i) cannot be transferred or transmitted to another person, and

(ii) terminates on cessation of the membership of that person.

 

Resignation of membership

13) A member of The Shed, who has paid all amounts payable by the member to The Shed in respect of the member’s membership, may resign from membership of The Shed by giving to the Secretary written notice of the member’s intention to resign. 30 days following the date of receipt of the written notice by the Secretary, the member ceases to be a member. The member may withdraw the notice at any time during the 30 days following receipt of the notice by the Secretary without prejudice.

14) If a member of The Shed ceases to be a member under Rule 14) and in every other case where a member ceases to hold membership, the Secretary must make an appropriate entry in the register of members recording the date on which the member ceased to be a member.

Register of members

15) The Secretary of The Shed must establish and maintain a register of members of The Shed specifying:

(i) the name and address of each member of The Shed,

(ii) their telephone number and email address as applicable,

(iii) the date on which the person became a member.

16) The register of members may be kept in electronic form.

17) The register of members must be kept at the principal place of administration of The Shed and will be kept confidential.

18) Deleted from constitution.

Fees and subscriptions

19) An individual applicant for membership of The Shed, must pay to The Shed an entrance fee and annual subscription as determined by the Executive Committee for that class of membership except as prescribed in rule 11) (iii).

20) The Executive Committee shall set entrance fees, annual subscriptions and levels of contributions for each class of membership which shall become due and payable by members on the 1st of July in each year.

Members’ liabilities

21) The liability of a member of The Shed to contribute towards the payment of the debts and liabilities of The Shed and/or the costs, charges and expenses of the winding up of The Shed will be the amount, if any,

(i) of unpaid fees and subscriptions by the member in respect of membership of The Shed.

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Resolution of internal disputes

Disciplining of members

22) A complaint may be made to the Executive Committee by any member that a member of The Shed:

(i) has failed to comply with a provision or provisions of these rules, or

(ii) has acted in a manner prejudicial to the interests of The Shed.

23) On receiving such a complaint, the Executive Committee

(i) may cause notice of the complaint to be served on the member concerned; and

(ii) shall give the member at least 14 days from the time a notice is served within which to make submissions to the Executive Committee in connection with the complaint, and

(iii) shall take into consideration any submissions made by the member in connection with the complaint.

24) The Executive Committee may, by resolution, expel the member from The Shed or suspend the member from membership of The Shed if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved.

25) If the Executive Committee expels or suspends a member, the Secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the Executive Committee for having taken that action and of the member’s

Right of appeal under Rules 31) to 34).

26) The expulsion or suspension does not take effect:

(i) until the expiration of the period within which the member is entitled to appeal against the resolution concerned, or

(ii) if within that period the member exercises the right of appeal, unless and until The Shed confirms the resolution under Rule 34), whichever is the later.

Right of appeal of disciplined member

27) A member may appeal to The Shed in a general meeting against a resolution of the Executive Committee under Rule 28), within 7 days after notice of the resolution is served on the member, by lodging with the Secretary a notice to that effect.

28) The notice may be accompanied by a statement of the grounds on which the member intends to rely for the purposes of the appeal.

29) On receipt of a notice from a member under Rule 28) the Secretary must notify the Executive Committee which is to convene a general meeting of The Shed to be held within 28 days after the date on which the Secretary received the notice.

30) At a general meeting of The Shed convened under Rule 29):

(i) No business other than the question of the appeal is to be transacted, and

(ii) The Executive Committee and the member must be given the opportunity to state their respective cases orally or in writing, or both,

and

(iii) the members present are to vote by secret ballot on the question of whether the resolution should be confirmed or revoked.

31) If at the general meeting The Shed passes a special resolution in favour of the confirmation of the resolution, the resolution is confirmed.

 

Part 3 – The Executive Committee

Powers of the Executive Committee

32) The Executive Committee of The Shed, subject to this Constitution and to any resolution passed by The Shed in general meeting:

(i) is to apply leadership and manage the affairs of The Shed, and

(ii) may exercise all such functions as may be exercised by The Shed, other than those functions that are required by this Constitution to be exercised by a general meeting of members of The Shed, and

(iii) has the power to perform all such acts and do all such things as appear to the Executive Committee to be necessary or desirable for the proper management of the affairs of The Shed.

Constitution and membership

33) The Executive Committee is to consist of 6 members including:

(i) the Chairman

(ii) the Vice-Chairman

(iii) the Treasurer,

(iv) the Secretary and

(v) two Men’s Representatives

34) The officers of The Shed are:

(i) the Chairman,

(ii) the Vice-Chairman,

(iii) the Treasurer and

(iv) the Secretary.

35) To qualify as a Men’s Representative on the Executive Committee an individual member shall:

(i) Shall be a financial member

(ii) be interested in and actively involved in men’s issues and the

pursuance of the objects of The Shed

(iii) have the confidence of other members of The Shed to represent

their interests to the Executive Committee.

36) The normal term of office of a Committee member is from the date of election to the close of the first annual General meeting after that election but is eligible for re-election, except as provided in rule 44)

37) The President shall not serve more than three consecutive terms of office as President.

38) In the event of a casual vacancy occurring in the membership of the Executive Committee, the Executive Committee may appoint a member of The Shed to fill the vacancy and the member so appointed is to hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.

 

Election of Committee members

39) Nominations of candidates for positions as members of the Executive Committee:

(i) must be made in writing, showing the position nominated for, signed by 2 members of The Shed and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), and

(ii) must be delivered to the Secretary of The Shed prior to the commencement of the annual general meeting at which the election is to take place.

40) If insufficient nominations are received to fill all vacant positions on the Executive Committee, the candidates nominated are taken to be elected and further nominations are to be received at the annual general meeting.

41) If insufficient further nominations are received, any vacant positions remaining on the Executive Committee are taken to be casual vacancies.

42) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are taken to be elected.

43) If the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held.

44) The ballot for the election of Committee members is to be conducted at the annual general meeting in such usual and proper manner as the Executive Committee may direct.

The Chairman

45) Chairs meetings, and oversees the operations of The Shed in accordance with the Constitution.

The Vice Chairman

46) Assists the President and assumes the duties of the President in case of absence.

Secretary

47) As well as the requirements of Rules 11) (iv) and 16), it is the duty of the Secretary to keep records of:

(i) all appointments of office-bearers, members of the Committee and sub Committees;

(ii) the names of members of the Committee present at a Committee Meeting and of all members at an Annual General Meeting, Special General Meeting or General Meeting;

(iii) all proceedings at Committee Meetings, Annual General Meetings, Special General Meetings and General Meetings.

(iv) minutes of proceedings at Committee Meetings, Annual General Meetings, Special General Meetings or General Meetings shall be signed by the Chairperson of the next succeeding meeting.

(v) Prepare agendas for all Committee Meetings, Annual General Meetings, Special General Meetings and General Meetings.

Treasurer

48) It is the duty of the Treasurer of The Shed to ensure:

(i) that all money due to The Shed is collected and receipted and that all payments authorised by The Shed are made, and

(ii) that correct books and accounts are kept showing the financial affairs of The Shed, including full details of all receipts and expenditure connected with the activities of The Shed.

(iii )Provide to members a monthly statement of the Shed’s financial position.

(iv) Provide the documents for an annual audit.

 

Casual vacancies

49) For the purposes of these rules, a casual vacancy in the Executive Committee occurs if the Committee member:

(i) ceases to be a member of The Shed, or

(ii) becomes an insolvent under administration within the meaning of the

Corporations Act 2001 of the Commonwealth, or

(iii) resigns office by notice in writing given to the Secretary, or

(iv) is removed from office under rule 57), or

(v) becomes incapacitated, or

(vi) is absent without the consent of the Executive Committee from all meetings of the Executive Committee held during a period of 3 months, or

(vii) dies

Removal of Committee Member

50) The Shed in a general meeting may by resolution remove any Committee member from the Executive Committee before the expiration of the member’s term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member so removed.

51) If the Committee member to whom a proposed resolution referred to in Rule 57) relates makes representations in writing to the Secretary or President (not exceeding a reasonable length) and requests that the representation be notified to the members of The Shed, the Secretary or the President may send a copy of the representations to each member of The Shed or, if the representations are not so sent, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.

Right of Appeal of a Disciplined Committee Member.

Appeal Process

52) A member may appeal to The Shed in General Meeting against a resolution of the Committee under Rule 57) above, within seven (7) days after notice of the resolution is served on the Committee member, by lodging with the Secretary a notice to that effect. The notice may be accompanied by a statement of the grounds on which the member intends to rely for the purpose of the appeal.

Secretary’s Responsibility

53) On receipt of a notice from a member under Appeal Process above the Secretary must notify the Committee which is to convene a General Meeting of The Shed to be held within twenty-eight (28) days after the date on which the Secretary received the notice

Meeting Procedure

54) At a meeting of The Shed convened under Secretary’s responsibility above:

(i) no business other than the question of the appeal is to be transacted, and

(ii) the Committee and the Committee member must be given the opportunity to state their respective cases orally or in writing, or

both, and

(iii) the members present are to vote by show of hands on the question of whether the resolution should be confirmed or revoked.

(iv) if, at the General Meeting the company passes a Special Resolution, the resolution is confirmed.

Meetings and quorum

55) The Executive Committee must meet at least 10 times in each period of 12 months at such place and time as the Executive Committee may determine.

56) Additional meetings of the Executive Committee may be convened by the Chairman or by any other Committee member.

57) An agenda for a meeting of the Executive Committee should be given by the Secretary to each member of the Executive Committee at least 48 hours (or such other period as may be unanimously agreed on by the members of the Executive Committee) before the time appointed for the holding of the meeting.

58) Any 4 members of the Executive Committee constitute a quorum for the transaction of the business of a meeting of the Executive Committee.

59) No business is to be transacted by the Executive Committee unless a quorum is present and if, within half an hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned to a place and time suitable within 10 days’.

60) If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the meeting is to be dissolved.

61) At a meeting of the Executive Committee:

(i) The Chairman or, in the Chairman’s absence, the Vice-Chairman is to preside, or

(ii) If the Chairman and the Vice-Chairman are absent or unwilling to act, such one of the remaining Committee members as may be chosen by the members present at the meeting is to preside.

Appointment of Sub-Committees

62) The Executive Committee may, by resolution, appoint one or more subcommittees (consisting of at least one Committee member together with such member or members of The Shed as the Executive Committee thinks fit) to advise the Executive Committee on various matters including, but not limited to:

(i) Operations

(ii) Membership

(iii) Finance

(iv) Occupational Health and Safety

63) The Executive Committee may, by resolution, revoke wholly or in part any appointment under Rule 62).

64) A sub-committee may meet and adjourn, as it thinks proper, and may invite experts to attend its meetings to advise on matters relevant to the work of the sub-committee. Voting and decisions

65) Questions arising at a meeting of the Executive Committee or of any subcommittee appointed by the Executive Committee are to be determined by a majority of the votes of members of the Executive Committee or subcommittee present at the meeting.

66) A Committee member who has a conflict of interest in any matter before the Executive Committee must disclose that interest and must abstain from any discussion or vote on that matter.

67) Each member present at a meeting of the Executive Committee or of any sub-committee appointed by the Executive Committee (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

68) Subject to Rule 56), the Executive Committee may act despite any vacancy on the Executive Committee.

69) Any act or thing done or suffered, or purporting to have been done or suffered, by the Executive Committee or by a subcommittee appointed by the Executive Committee, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any member of the Executive Committee or sub-committee.

 

Part 4 – General meetings

Annual general meetings –holding of

70) With the exception of the first annual general meeting of The Shed, The Shed must, at least once in each calendar year and within the period of 6 months after the expiration of each financial year of The Shed, convene an annual general meeting of its members.

71) The Shed must hold its first annual general meeting within the period of 6 months after the expiration of the first financial year of The Shed Annual general meetings – calling of and business at

72) The annual general meeting of The Shed is, subject to Rules 70) and 71), to be convened on such date and at such place and time as the Executive Committee thinks fit.

73) In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:

(i) to confirm the minutes of the last preceding annual general meeting and of any special general meeting held since that meeting,

(ii) to receive from the Executive Committee reports on the activities of The Shed during the last preceding financial year,

(iii) to elect members of the Executive Committee,

74) An annual general meeting must be specified as such in the notice convening it.

Special general meetings – calling of

75) The Executive Committee may, whenever it thinks fit, convene a special general meeting of The Shed.

76) The Executive Committee must, on the requisition in writing of at least 10 per cent (which must number at least 4) of the total number of members, convene a special general meeting of The Shed.

77) A requisition of members for a special general meeting:

(i) must state the purpose or purposes of the meeting, and

(ii) must be signed by the members making the requisition, and

(iii) must be lodged with the Secretary, and

(iv) may consist of several documents in a similar form, each signed by one or more of the members making the requisition.

78) If the Executive Committee fails to convene a special general meeting to be held within 1 month after that date on which a requisition of members for the meeting is lodged with the Secretary, any one or more of the members who made the requisition may convene a special general meeting to be held not later than 3 months after that date.

79) A special general meeting convened by members as referred to in Rule

80) must be convened as nearly as is practicable in the same manner as general meetings are convened by the Executive Committee and any member who consequently incurs reasonable expenses is entitled to be reimbursed by The Shed for any expense so incurred.

Notice

81) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of The Shed, the Secretary must, at least 7 days before the date fixed for the holding of the general meeting,

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give a notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.

82) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of The Shed, the Secretary must, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be given to each member specifying, in addition to the matter required under Rule 86), the intention to propose the resolution as a special resolution.

82) A member desiring to bring any business before a general meeting may give notice in writing of that business to the Secretary who must include that business in the next notice calling a general meeting given after receipt of the notice from the member.

83) Notice may be sent by email to the email address of the member which is recorded in the register of members.

Procedure

84) No item of business is to be transacted at a general meeting unless a quorum of members entitled under these rules to vote is present during the time the meeting is considering that item.

85) 8 members present in person (being members entitled under these rules to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting.

86) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting:

(i) if convened on the requisition of members, is to be dissolved, and

(ii) in any other case, is to stand adjourned to the same day in the following week at the same time and (unless another place is specified at the time of the adjournment by the person presiding at the meeting or communicated by written notice to members given before the day to which the meeting is adjourned) at the same place.

(iii) if at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present ( being at least 8 ) is to constitute a quorum.

Presiding member

87) The President or, in the President’s absence, the Vice-President, is to preside as chairperson at each general meeting of The Shed.

88) If the President and the Vice-President are absent or unwilling to act, the members present must elect one of their number to preside as chairperson at the meeting.

Adjournment

89) The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of members present at the meeting, adjourn the meeting from time to time and place to place, but no business is to be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.

90) If a general meeting is adjourned for 14 days or more, the Secretary must give notice of the adjourned meeting to each member of The Shed stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.

91) Except as provided in Rule 96), notice of an adjournment of a general meeting or of the business to be transacted at an adjourned meeting is not required to be given.

Making of decisions

92) A question arising at a general meeting of The Shed is to be determined on a show of hands and, unless before or on the declaration of the show,of hands a poll is demanded, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of The Shed, is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that

resolution.

93) At a general meeting of The Shed, a poll may be demanded by the chairperson or by at least 3 members present in person or by proxy at the meeting.

94) If a poll is demanded at a general meeting, the poll must be taken;

(i) immediately in the case of a poll which relates to the election of the chairperson of the meeting or to the question of an adjournment, or

(ii) in any other case, in such manner and at such time before the close of the meeting as the chairperson directs, and the resolution of the poll on the matter is taken to be the resolution of the meeting on that matter.

Special resolution

95) A resolution of The Shed is a special resolution:

(i) if it is passed by a majority which comprises at least three-quarters of such members of The Shed as, being entitled under these rules so to do, vote in person, or by proxy at a general meeting of which at least 21 days’ written notice specifying the intention to propose the resolution as a special resolution was given in accordance with these rules.

Voting

96) On any question arising at a general meeting of The Shed a member has one vote only.

97) All votes must be given personally, by corporate representative or by proxy but no member may hold more than 5 proxies.

98) In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.

99) A member, or a proxy is not entitled to vote at any general meeting of The Shed unless all money due and payable by the member or proxy to The Shed has been paid.

Appointment of proxies

100) Each member is to be entitled to appoint another member as proxy by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

101) The notice appointing the proxy is to be in the form set out in Appendix 2 to these rules.

 

Part 5 – Miscellaneous

Insurance

102) The Shed must ensure that appropriate current insurance is available to members of The Shed and its authorized visitors engaged in the activities of The Shed.

Funds – sourcing

103) The funds of The Shed are to be derived from entrance fees and annual subscriptions of members, donations, grants, sponsorships and fund raising, subject to any resolution passed by The Shed in general meeting, such other sources as the  Executive Committee determines.

104) Sponsorships are open to organisations by invitation of The Shed and who desire to sponsor The Shed or its activities, through financial or in kind support. Sponsors will be recognized by The Shed in the form of advertising or other means as determined.

105) All money received by The Shed must be deposited as soon as practicable and without deduction to the credit of The Shed’s bank account.

106) The Shed must, as soon as practicable after receiving any money, issue an appropriate receipt.

Funds – management

107) Subject to any resolution passed by The Shed in a general meeting, the funds of The Shed are to be used in pursuance of the objects of The Shed in such manner as the Executive Committee determines.

108) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by 2 members of the Executive Committee authorised and registered to do so.

Alteration of Constitution

109) This Constitution may be altered, rescinded or added to only by a special resolution of The Shed.

Inspection of books

110) The records, books and other documents of The Shed, except member’s private details, must be open to inspection, free of charge, by a member of The Shed at any reasonable hour.

Service of notices

111) For the purpose of these rules, a notice may be served on or given to a person:

(i) by delivering it to the person personally, or

(ii) by sending it by pre-paid post to the address of the person, or

(iii) by sending it by facsimile transmission or

(iv) email to an address specified by the person for giving or serving the notice.

112) For the purpose of these rules, a notice is taken, to have been given or served:

(i) in the case of a notice given or served personally, on the date on which it is received by the addressee, and

(ii) in the case of a notice sent by pre-paid post, two working days after posting , and

(iii) in the case of a notice sent by facsimile transmission or some other form of electronic transmission, on the date it was sent, or if the machine from which the transmission was sent produces a

report indicating that the notice was sent on a later date, on that date.

Occupational Health and Safety

All Occupational Health & Safety matters of The Shed will be conducted in accordance with the Elermore Vale Men’s Shed Health and Safety Manual of 1st

April, 2012.

 

Appendix 1

THE ELERMORE VALE MEN’S SHED

Application for membership must be completed on the form approved by the Executive Committee.

 

Appendix2

THE ELERMORE VALE MENS SHED

FORM OF APPOINTMENT OF PROXY

I, ………………………………………………………………………………………………………………………….

(full name)

of ………………………………………………………………………………………………………………………….

(address)

being an individual member of The Shed hereby appoint

…………………………………………………………………………………………………………………………….

(full name of proxy)

being an individual member of The Shed, as my proxy to vote for me on my behalf at the annual general

/ special general meeting of The Shed to be held on the …………….day of……………………..and at any

adjournment of that meeting.

* My proxy is authorised to vote in favour of/against (delete as appropriate) the following resolution

(insert details):…………………………………………………………………………………………………….

* to be inserted if desired.

……………………………………………………………………… ………………………………………

Signature of member appointing proxy Date

NOTE: A proxy vote must not be given to a person who is not a member of The Shed

n who is not a member of The Shed

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